How to use
SquirrelMail - WebMail
These
pages may be graphic intensive, so please have patience while they download.
Detailed information on the Options Menu in Squirrelmail
- Personal Information
- Display Preferences
- Message Highlighting
- Folder Preferences
- Index Order
- Spam Filters
When you open the
Squirrel Mail the left hand side of the window is the Folders List area
and the Right hand side is the Message List area. At the top of the MessageList area are a series of links. One is titled "OPTIONS". We will be giving detail on this.
When you click on OPTIONS it opens up a new window. You can still see the folders in a frame to the left. The area on the right is the OPTIONS menu. Listed below are all of the items listed in OPTIONS is some detail.
Personal Information
The title of this area is self explanatory, this area holds your personal information. Your full name, email address, and reply to address if it is different then the one you use here.
Signature - is a place you can add a personal ending to your emails. It will add the signature to all emails sent from this address. A simple signatures
could be:
Your Name
Your Email Address
Your Website Address
Your Phone Number
You may even add in your favorite quote.
Timezone - is for those customers not livind in the Eastern time zone. It can be adjusted to show the time you sent the message regardless of what timezone you may be in. We have email customers in California that can use the Pacific Timezone as an example.
A Reply Citation - is something the program adds to a message when you reply. There are a few available or you can create your own.
Signature Options - Do you want to use the signature you created above and do you want it to be separated from the message with a ----- line or just added at the end.
Display Preferences Theme
SquirrelMail offers different color themes for your viewing pleasure. You can choose between the many listed there if you so desire.
Custom Stylesheet -
Changing a theme only changes the colors, a stylesheet may change more, for example the font size used by SquirrelMail.
Language -
If English isn't your native tongue, you can easily change the language that most things display in. If your desired language is in the list, you can choose it and all future SquirrelMail related messages will be in that language. Note that this doesn't translate incoming email messages or folder names.
Use Javascript -
One of our main goals in creating SquirrelMail was to have no Javascript in any of our pages. However, some of our developers made a very good address book searching utility that uses Javascript. Some other Javascript functions were added aswell. Rather than remove it, we now give you the option of using pure HTML or allow Javascript aswell. If you don't know what this means, you are safest to choose Autodetect.
Number of Messages to Index - This is the number of messages to show at a time in a folder. If there are more than this number in the folder, you will see a "Previous" and "Next" link above and below the listing which will take you to the previous or next messages.
Enable Page Selector - Setting this to Yes shows page numbers above and below the message list to quickly jump to a specific page of messages. The number Maximum pages to show can limit how many page numbers will be displayed above and below the message list.
Wrap incoming text at -
How many characters should we allow before wrapping the text. This prevents messages from scrolling way off the screen. 86 is usually a safe thing to put in here, but you are free to change it to whatever you desire.
Size of editor window -
How wide do you want your "Compose" box to be? This is the number of characters per line that you will be able to type before wrapping in the Compose section.
Location of Buttons when Composing -
Where are the buttons Addresses, Save Draft and Send located?
Addressbook Display Format -
Choose how you want the addressbook to be displayed. If you want maximum compatibility with all browsers, use HTML. Select Javascript if you know your browser supports it, it will display a nicer addressbook.
Show HTML Version by Default -
If a message you receive is in both text and HTML format, you can choose if you want to see the HTML version (Yes) or the text version (No) by default.
Include Me in CC when I Reply All -
Reply All sends your reply to all recepients of the original message, including yourself. To leave your own email address out, set this to No.
Enable Mailer Display -
When viewing a message, this displays which email program the sender used.
Display Attached Images with Message - If someone sends you a message with one or more images attached and you've set this to Yes, the images will be displayed right away when you view the message.
Enable Subtle Printer Friendly Link -
This determines the way the Printable Version-link will be displayed.
Enable Printer Friendly Clean Display -
This will clean out the message so the print looks nicer.
Other Options -
Depending on the configuration of your SquirrelMail installation, some more options might be displayed here. They hopefully should be self-explanatory.
Message Highlighting
It is very hard to distinguish which messages came from where while reading through the list of messages. With Message Highlighting, you can have the background color of all messages from one source different than the color of another source. My daughter is highlighted with pink and my sons are 2 differant blues.
Just click on [New] to create a new one, or [Edit] to edit an existing one and the options will appear below.
Identifying Name -
This is simply the name that you see which describes what it is. For example, if you are highlighting messages from your mother, you might set this to "From Mom".
Color -
This is the actual color that the background will be. You can choose between a number of pre-defined colors that we have selected for you, or you can enter the HEX code for the color that you desire (i.e. a6b492). If you choose to enter your own color, you must also select the radio button in front so that it is checked.
Match -
Here you can choose the matching phrase. From the drop-down box, you can choose which header field to match against (to, from, subject...) and in the text box, you can enter the phrase to match (mom@yahoo.com).
Folder Preferences Folder Path
On some systems this will not be displayed. If you don't see this option, just ignore this. On other systems, this is quite a necessary feature. Usually the option that is in there is what should be there. This is the folder in your home directory that holds all your email folders. If you don't understand this, just leave it what it is.
Trash Folder -
You can choose which folder messages will be sent to when you delete them. If you don't want deleted messages to go to the trash, set this to "Don't use Trash".
Sent Folder -
You can choose which folder your sent messages will go to. If you don't want these, just set it to "Don't use Sent".
Draft Folder -
You can choose which folder the messages you save as draft will go to. If you don't want to use this, just set it to "Don't use Drafts".
Location of folder list - Determines wether you want the list of folders on the left or right of your window.
Width of folder list -
With this option, you can select how wide the list of folders will be. If you have very long folder names or large fonts, it is good to set this pretty high. Otherwise, you should set it low so you don't waste screen space.
Auto refresh folder list -
SquirrelMail has the functionality to automatically refresh the folder listing on the left side of your browser window. This will also update the number of unseen messages that are in each folder. This is a good way to check for unseen messages in the INBOX without having to click on it every time.
Enable Unread Message Notification - This option specifies how to display unseen messages in the folder listing on the right side of your browser window. If you set this to No Notification, you will not be notified of unseen messages. If you set it to INBOX, when you have new messages, the INBOX will become bold and a number will appear to the right of it to say how many new messages are in it. If you set it to All Folders, this behavior will happen on all folders. If you notice that loading the folder list is really slow, you can set this to INBOX or None and that should speed it up.
Unseen message notification type -
When new messages are in a folder, this option tells either to only display the number of new messages or also display the total number of messages in that folder.
Enable Collapsable Folders -
Collapsable Folders allow you to 'fold' or collapse a folder which contains subfolders so the subfolders will not be displayed. You can collapse a folder by clicking the "-" next to it and expand it again with the "+" sign. Setting this to No disables collapsing.
Show Clock on Folders Panel -
Choose if you want a clock to be displayed above the folder list and how it should look (Y=year, D=day, H=hour, M=minute, S=second). The option Hour Format below gives you the choice of a 12- or 24-hour clock.
Memory Search -
If you search a mailbox, the search will be saved for quick access later. This defines how many mailbox searches will be saved.
Index Order
This section gives you control over the message list. You can choose how much information you want in the message list and in what order it should be displayed.
Use the Up and Down links to move columns around, Del to remove a column from the display and Add to add one.
Spam Filters
This section allows you to adjust many of the features of the Spam Filters we have in place to decrease the Spam you receive
Purge Spam Folder - The Purge button does just that. It will remove all of the email that is in your spam folder. After clicking on this button you may not have access to the spam folder while it is being emptied.
Allow Senders from Address Book - Clicking on this button will add all of the addresses you have in the squirrelmail address book. It will not use any other address book.
Personal Allow / Deny Address List -You can add addresses using this feature. It is for both Whitelisting and Blacklisting. Read the Legend below this area where it explains the various options. To add an address to the list, simply type the entire address into the Address: field and then highlite your preferedtype: then click on the Add New Address button. NOTE: you can use wildcards in this field. to include all addresses from a Domain type: *@domain.com where domain.com is the domain you wish to allow all emails from. EX: *.emcs.net
General Settings - Read the descriptions next to each item in this arrea. Each one can help make your Email experience a little more enjoyable.
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